Cost Effective and Secure Archive Management Solution
First introduced in 2003, CellNass is an innovative archive management service delivered by CellPath Ltd, aimed at the needs of those within Cellular Pathology.
Over 50% of NHS hospitals in the UK are now using CellNass, and this figure is constantly growing. This has made us the market-leader for Cellular Pathology archive management and the go-to company for those seeking to transfer materials to an off-site secure facility.
CellNass Receives Clean Bill of Health from the Human Tissue Authority
On 22 August 2017 CellNass successfully completed a site visit inspection in compliance with Human Tissue Authority (HTA) licensing standards, being found to have met all HTA requirements.
In concluding the report, the HTA stated:
The facility is well run, and staff interviewed have an awareness of the importance of the tissue they hold and the regulatory requirements under the Human Tissue Act. There were a number of areas of good practice observed on inspection:
· The establishment’s tracking system is well managed and gives customers oversight of tissue in storage
· The recall process for samples is well managed and has a number of built-in double checks to ensure the sample returned to the customer is the one requested
· Feedback from customers and any incidents are reviewed and used for learning, often resulting in improvements in systems and processes
· Standard Operating Procedure (SOP) documents are well organised, have pictures to add clarity and a number of processes are also available as a flowchart which is easily followed
· All boxes stored in the facility have a plastic cover to protect them in the unlikely event of a sprinkler malfunction
· The tissue held for research is stored in formalin, so the establishment takes additional care when the customer requests samples, and staff themselves transport the material by car to ensure its safe arrival.
The HTA has assessed the establishment as suitable to be licensed for the activities specified.
To view the full inspection report, please follow the link below:
Who are the Human Tissue Authority?
The Human Tissue Authority (HTA) is a regulator set up in 2005 following events in the 1990s that revealed a culture in hospitals of removing and retaining human organs without consent. The legislation that established the HTA not only addressed this issue but also updated and brought together other laws that relate to human organs and tissue.
The HTA were created by Parliament as a non-departmental public body of the Department of Health, and are overseen by an Authority of lay and professional members appointment by the Government.
The HTA regulate organisations that remove, store and use human tissue for research, post-mortem examination, medical treatment, education and training. Organ and bone marrow donations from living people are also approved by the HTA.
Why do the HTA carry out inspections?
The Human Tissue Authority (HTA) regulate organisations that remove, store and use human bodies and tissues for certain purposes. Their goal is to maintain confidence that human tissue and organs are used safely and ethically with proper consent.
The HTA license over 800 organisations across six regulated sectors in the United Kingdom. Standards are set by the HTA on all aspects of practice and ensure that all their licensed establishments are operating to these standards. Every organisation must nominate a person to supervise the activities for which they are licensed, known as a Designated Individual (DI).
The HTA carry out inspections to access whether the DI is suitable to supervise the activities covered by their license. Visiting the establishment is an important part of their inspection process as it gives them the opportunity to not only talk to the DI and their staff but to view the premises and facilities, and review their policies and procedures.
After every site visit inspection, the HTA write a report documenting their findings. A HTA report sets out the good practices found, as well as any concerns they may have. Any evidence of breached regulations is also clearly set out. The HTA also make recommendations to help the organisation improve on any areas of underperformance.
What is CellNass?
CellNass is an innovative, national archive management service from Cell Path Ltd. Although CellNass was originally intended for the archiving of pathology blocks and slides, over recent years it has expanded to cover multiple disciplines with materials such as blood spot cards, transfusion records, documents, paper reports and much more. As a result, CellNass is now able to provide a complete archive management solution, ideal for hospitals – more than 50% of NHS hospitals now use CellNass – and laboratories with limited or expensive-to-run onsite storage space.
Continual investment in their facilities and technology, along with a dedicated team of professionals with expertise in Pathology and logistics, means that CellNass have an in-depth understanding of their client’s requirements and their working environment.
Benefits of using CellNass:
Allows hospitals to release space for other uses Dedicated archiving environment Removes the time and effort required to operate an onsite archiving facility Enables laboratory staff to focus on their daily tasks rather than onsite archiving Full traceability and easy retrieval of individual items using CellNass’ unique archive management system, CellTrak. Cost effective solution
Life is Better With CellNass - Northampton General Hospital
Interview with Jacqueline Smith – Interim Operations Manager for Histopathology – Northampton General Hospital NHS Trust.
At Northampton General Hospital the storage of a large amount of histopathology material, reaching back 25 years, was reaching crisis point – with cabinets placed along the corridor, on different floors and 15 minutes away in another part of the hospital. As space ran out, the only way to create more was to rotate older material once it passed 25 years of age. The situation came to a head when borrowed space elsewhere in the hospital was needed for a different purpose, leaving no option but to look for an alternative, long-term solution for archiving.
Deputy Head of Pathology Mary Pendleton started the process by contacting CellPath, regarding its CellNass service, having heard about its facilities through the CPA (Clinical Pathology Accreditation), and Jacqueline Smith continued with the communication when she took on the role of Histopathology Operations Manager.
“On auditing the CellNass facility in Wales I was struck by the efficiency of the whole process,” says Jacqueline. “It was 21st-century technology at its best. Compared to our situation there was so much room – it reminded me of a big superstore. I watched the whole process of slides being indexed and archived and was impressed by the speed and accuracy. Seeing the team in action was reassuring and gave me total confidence. During the visit we had complete access to the whole facility and all the staff were helpful and friendly.”
“Once the decision was made, we sat down and did the planning. The CellNass people really did their homework – asking lots of questions and assessing logistical issues they might face when removing our material. As a result, the uplift was perfect and there were no complaints from the outpatient area next door.”
“CellNass also helped us manage the remaining slides and blocks we hold on site, with more effective storage solutions that make it so much easier to find things. Each year we now remove a single year of material to CellNass, always leaving the last five years’ here in Northampton.”
“The support we received was first class and nothing ever appeared to be too much trouble to the CellNass team. Our challenge at the start of the process was to find a long-term solution – and when you’re forced to make a major change like this, you have to make sure it’s better than what you had before. With CelllNass we achieved this.”
We are always happy to welcome customers to have a look at our facilities - if you'd like a tour, please use the form on the right and a member of our customer care team will be in touch to arrange an invitation to visit.